Mastering the Art of Requesting a Letter of Recommendation Professionally

Learning how to properly ask for a letter of recommendation...

For many students, the thought of asking for a college or university recommendation letter can be daunting. These letters are critical components of your application, and the fact that someone else writes them can add to the anxiety. However, with a well-thought-out strategy, you can confidently ask the right teachers to write you a stellar letter of recommendation.

Ready to learn how to professionally request a recommendation letter? Keep reading!

While the bulk of the work for this step falls on the teachers you ask, there are several things you can do to facilitate the process and ensure a strong letter of recommendation.

We've put together a comprehensive guide to help you navigate the process of requesting a recommendation, detailing the information you need to provide and each step along the way.

What You’ll Find In This Article:

• Understanding a College Letter of Recommendation
• Preparing for Your Letter of Recommendation
• 5 Steps to Secure the Perfect Recommendation Letter
• Ensuring a Positive Recommendation
• Sample Letters for Requesting Recommendations
• Final Thoughts on Requesting a Recommendation

What is a Letter of Recommendation?

A college letter of recommendation is written by a teacher to highlight what makes a student a compelling applicant. A well-crafted letter from a current or former teacher who knows you well can provide a significant edge in the admissions process. Alongside your application essay, these letters offer a personal glimpse into your character and achievements.

This letter provides the admissions board with insights into your personality and academic strengths that aren’t visible in your transcripts or test scores. It paints a clear picture of who you are, which is why it’s such an essential part of your application.

However, requirements for these letters can vary by school.

Some institutions may require multiple recommendations, some might specify the subjects from which these recommendations should come, and others might ask for a counselor’s recommendation as well. Be sure to understand the specific requirements of each school to which you’re applying.

Preparing for Your Letter of Recommendation

How Many Letters of Recommendation Do You Need?

The number of required recommendation letters varies. Typically, schools ask for one or two letters, but more competitive or specialized programs might require additional letters. Always check each school's specific requirements.

What Information Should You Provide for Letters of Recommendation?

At a minimum, your teacher needs to know the deadlines and submission process for your letter. If you’re using the Common Application or a similar system like Naviance, inform your teacher accordingly.

Beyond logistics, give your teacher a comprehensive picture of who you are, your goals, and your achievements. Many schools provide worksheets for students to fill out, listing their goals and accomplishments. This information is crucial in helping your teacher write a detailed and personalized letter.

How to Know Which Teacher to Ask?

Opt for a teacher who knows you well over one with more prestige. A teacher familiar with your work and personality can provide a more meaningful and detailed recommendation. Ideally, choose a teacher from a core subject such as math, English, or science, unless you're applying to a specialized program.

When Should I Ask My Teacher for a Letter of Recommendation?

The earlier you ask, the better. Teachers are busy, and writing a good letter takes time. Ideally, ask at least a month before your deadline, or even in your junior year, before summer break. Avoid asking during busy times, like lunch or right before class.

Written Requests

Requesting your recommendation in writing is professional and helps ensure your teacher won’t forget. A written request, whether a physical letter or an email, shows you’re serious about your application.

Handling Rejection

Be prepared for a teacher to say no. This can happen due to their busy schedules or existing commitments. Respond graciously and thank them for their time.

How To Ask For Letter of Recommendation

1. Gather Your Information: Have an overview of your achievements, future goals, a professional resume, and a list of colleges with their deadlines ready. Provide this information to your teacher to help them write a thorough letter.
2. Write Your Request: Draft a professional letter or email to formally ask for a recommendation. Include who you are, what you’ve achieved, your future plans, and why you’re asking that particular teacher.
3. Ask at the Right Time: Schedule time with your teacher during their office hours or another free period. If needed, follow up with an email.
4. Follow Up: Check in with your teacher halfway between your request and the due date to see if they have any questions or need additional information.
5. Thank Your Teacher: Show your appreciation with a thank-you note or small, thoughtful gift. This gesture recognizes the time and effort your teacher has invested in writing your letter.

Ensuring a Positive Recommendation

While you can’t control what your teacher writes, you can take steps to ensure a positive impression:

• Don’t Procrastinate: Start the process early to give your teacher ample time.
• Ask About Typical Recommendations: Understand what information your teacher usually includes in their letters.
• Send Reminders: Follow up to ensure your teacher hasn’t forgotten your request.
• Be Professional and Grateful: Maintain a respectful and thankful demeanor throughout your interactions.
• Do Your Part: Provide all necessary information and ensure your teacher knows how to submit the letter.

Letter of Recommendation Template

Here are two sample letters to guide you in drafting your own request.

Request Letter Before a Conversation

Dear Ms. Jackson,

Good afternoon! This is Emily Henderson, and I was in your 4th period AP Literature class last year. As a senior, I'm applying to study English at several colleges and would be thrilled if you could write me a letter of recommendation.

Your class significantly influenced my love for English, and I believe you can effectively highlight my passion and growth in writing. I’m applying to The College of William & Mary, Emory University, and the University of Virginia, with a deadline of December 1st.

Please let me know if you can help. Thank you for considering my request!

Sincerely,
Emily Henderson

Request Letter Following a Conversation

Dear Mr. Blankenship,

Hello! This is Benjamin Day, following up on our conversation about writing a recommendation letter for my Oklahoma University and Tulsa University applications. I haven’t decided on a major yet but am considering Education or Occupational Therapy.

Your perseverance and teaching methods have always inspired me. If you could write me a recommendation letter, I would be very thankful. I need the letter by January 1st.

Thank you for your time, and I look forward to our next class!

Sincerely,
Benjamin Day

Final Thoughts on Requesting a Recommendation

Asking for a letter of recommendation doesn’t have to be stressful. With proper preparation, you can simplify the process for yourself and your teacher. Remember, this is just one step in your college admissions journey, and being organized can help you navigate it smoothly.

For additional guidance, consider working with a professional counselor to answer any questions and help with your college application process.

Gather your thoughts, prepare thoroughly, and take this next step in your college application process with confidence!